QuickBooks is the ideal tool to help your nonprofit understand its financial health, keep track of funds, and more. In this article, I'll share what you need to know about QuickBooks, including its benefits, which nonprofit discounts exist, and how to integrate this tool with Donorbox.
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New research reveals that 52% of nonprofits operate with just three months or less cash on hand. Do you know if your nonprofit is financially healthy? Do you have the tools to find out?
QuickBooks is an excellent tool to get a handle on your nonprofit finances and accounting practices. With easy features and smart integrations with other software like Donorbox, QuickBooks is ideal for nonprofits who need accounting help.
In this article, I’ll talk about the basics and benefits of using QuickBooks, and the best QuickBooks nonprofit discounts and pricing. I’ll also walk you through three easy ways to integrate Donorbox with QuickBooks.
Let’s first look at why using QuickBooks is so important.
QuickBooks is an accounting software created by Intuit that provides user-friendly tools to track expenses, income, receipts, and more. This tool makes fund accounting seamless for nonprofits.
Fund accounting is a system of accounting used by nonprofits where any money donated for a specific use is tracked and used appropriately. Having powerful software like QuickBooks to help you keep track of your income and expenses is vital.
Donorbox integrates with QuickBooks, making the task of fund accounting 100% seamless. Any time someone donates to your cause through Donorbox, that donation information automatically syncs to your QuickBooks account.
Get the QuickBooks Integration
Not every nonprofit has a dedicated accounting manager. You might be relying on volunteers to help you track and manage your expenses. And that’s okay!
QuickBooks is user-friendly with intuitive tools and tons of online resources to streamline training. Create user keys for anyone working on your accounting and personalize access levels for each. And, if you use QuickBooks Online, they can work from anywhere.
QuickBooks has various reports you can instantly run to see the whole picture of your organization’s finances.
This also helps you steward relationships with major donors and granting institutions, since you can send them reports for total financial transparency.
One of the best features of QuickBooks is how much work it handles for you – automatically.
For example, if you connect your bank account, QuickBooks can begin to categorize your expenses for you. Plus, schedule reports for board members and executive leaders to run whenever you want.
This is why so many organizations use QuickBooks for nonprofits.
Easily allocate a donation to a specific fund or campaign as it’s received. This helps with your fund accounting and accountability to donors.
Be sure to properly track donations and spend donated funds where they were meant to be spent. Enable supporters to designate their gifts on your Donorbox donation form. Plus, sort donor and donation data by campaigns on your Donorbox account to manage and separate funds.
While not every nonprofit has to submit an IRS Form 990, if you do, you know how much of a pain it can be.
QuickBooks for nonprofits simplifies this process. It’s easy to gather all the information required by the form without spending too much time searching for it.
Check out these five tips for making your 990 simple.
This last benefit is a big one: QuickBooks offers significant discounts for nonprofits through TechSoup.
An important note – as of 2022, TechSoup will only provide QuickBooks Desktop to organizations that have received QuickBooks Desktop in the past. This is because Intuit is changing the way they support certain versions.
To receive the discount, you must have official 501(c)(3) status and follow the other requirements listed here.
Here are the two QuickBooks products nonprofits use, along with their discounted pricing from TechSoup.
These products offer the following benefits for nonprofits:
And more. Read this section to decide which product is a good fit for your nonprofit.
1-year subscription with a $80 admin fee.
1-year subscription with a $170 admin fee.
Connecting your Donorbox account to QuickBooks is the best way to make your fundraising and accounting seamless. That means that any time you receive a donation or sell an event ticket, it will automatically show up in QuickBooks – with no effort required from your end.
Signing up for a new Donorbox account takes only a few minutes. Check out this step-by-step guide to get started.
Here’s how to integrate QuickBooks with Donorbox in 3 easy ways:
Maximize efficiency by automatically keeping your fundraising and accounting data up to date with Donorbox’s QuickBooks integration.
Save time and reduce manual errors by instantly syncing all your donations, ticket sales, and transactions collected through Donorbox with your QuickBooks account.
This native integration can be added to your Donorbox plan for $50 per month. Visit the Pricing page to learn about plan options.
To get started, you’ll need:
View this step-by-step guide to get set up.
Zapier helps you connect Donorbox with QuickBooks Online in just a few steps.
To get started, you’ll need:
Learn how to integrate QuickBooks Online via Zapier in this step-by-step guide.
This method connects QuickBooks (Online and Desktop) to Donorbox donations via Stripe with Commerce Sync.
For this integration to work, you will need a couple of things in place:
Check out this step-by-step guide on Donorbox and QuickBooks integration using Stripe with Commerce Sync.
Managing your nonprofit’s account can help you remain fiscally healthy and demonstrate financial transparency – which is so important for fundraising.
QuickBooks for nonprofits is a fantastic product to help you manage your income, expenses, invoicing, and more. Plus, strong integrations with Donorbox make for seamless fund accounting.
Sign up today and join the 100,000+ organizations raising billions of dollars through donations. Learn more about Donorbox’s products and features here.
For more tips on accounting and financial documentation, fundraising, and other insightful topics, check out the Nonprofit Blog.
While not fully free, TechSoup offers a significant QuickBooks nonprofit discount with one-time fees starting from $80, depending on which product you choose.
To use QuickBooks for your nonprofit, you’ll need to link it to your bank account so it can automatically categorize your spending. You should also integrate it with your fundraising platform to automatically load any donations and ticket sales. Donorbox offers plenty of integrations with QuickBooks.
Yes, QuickBooks is very easy to use. It doesn’t require any training or expert help, but there are plenty of online resources to help you learn everything about this tool. QuickBooks Online Advanced also comes with self-paced training so you can become an expert.
Yes. QuickBooks integrates with several fundraising software options, such as Donorbox, which offers its own native QuickBooks integration.
Disclaimer: By sharing this information, I do not intend to provide legal, tax, or accounting advice, or to address specific situations. The above article intends to provide generalized financial and legal information designed to educate a broad segment of the public. Please consult with your legal or tax advisor to supplement and verify what you learn here.
Lindsey spent years wearing many hats in the nonprofit world. Whether she was helping arts nonprofits with their messaging and content, planning a fundraising gala, writing an NEA grant proposal, or running a membership program with over 400 members, she learned how to navigate – and appreciate! – the fast-paced world of fundraising. Now, she loves sharing those hard-earned lessons with the Donorbox community.
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