How to Create a Nonprofit Event on Donorbox | A Step-by-Step Guide

Donorbox Events helps you create customizable event pages and event ticketing forms to be able to boost your event's online ticket sales. There are several conversion-optimized features such as the ability to add tax-deductibility, a limit and deadline to purchase tickets, the ability for donors to cover the processing fees, and more. Learn everything in this step-by-step guide to get started today!

10 minutes read
How to Create a Nonprofit Event on Donorbox | A Step-by-Step Guide

Galas, auctions, trivia nights, or concerts — events are undoubtedly an essential part of your fundraising strategy. Fundraising events give you the opportunity to engage your audiences, bring attention to your cause, and collect donations from attendees.

These events are often incredibly effective in helping raise awareness and funds for your nonprofit’s cause, but they do require meticulous planning and execution. At Donorbox, we understand the immense effort that goes into running a successful fundraising event. Our innovative feature – Donorbox Events – is designed specifically to help share that load, and make your life a little easier! 


What is Donorbox Events?

Donorbox Events is a robust event ticketing solution for all types of nonprofit fundraising events. The quick set-up can be completed in just a few minutes, and you can offer buyers an unlimited number of ticket tiers as well as display tax-deductible values for your ticket prices. 

You can also use Events to build a user-friendly event page and start selling tickets online within minutes. The Events feature allows you to create several different event pages, customizing every page to follow the details and brand of each event. You can also choose to embed your ticket form directly into your website!

To get started, you must sign up on Donorbox as an organization. If you already have an account, head straight to the Events section in the left-hand sidebar of your Donorbox Dashboard to get started! The Donorbox platform fee for event ticket sales is 2.95% per transaction on our free Standard Plan – sign up for Pro or Premium to access a flat 1.5% transaction fee for all features, including Events.

The innovative features of Events include –

  • An easy-to-use Events dashboard and form builder
  • The ability to create unlimited ticket tiers with tax-deductible values
  • An option to collect additional information from purchasers
  • An option to collect additional donations for your campaign
  • The ability to refund ticket purchases in full as needed
  • Several payment options, including Apple Pay, various direct debit and after pay tools, and more, on all forms
  • A choice between embedding your ticket form on your website or using a custom, Donorbox-hosted events page
  • The capability to automatically close the form on a set date by choosing a deadline for ticket sales
  • The option to set ticket quantity limits for each ticket tier, automatically closing sales for that tier when the limit is reached
  • Your ability to ask ticket buyers to cover the processing fees
  • The ability to select from up to 43 different currencies to sell your event tickets
  • A free QR code for each event, making it easy to share your event with potential attendees

Donorbox Events - Learn More!

Let’s see how you can start selling event tickets on Donorbox in just a few simple steps!


How Donorbox Events Works

It’s free to get started with Events – there are no contracts or sign-up costs with the Standard Plan. There is simply a platform fee of 2.95% applied to each ticket purchase, and you will need to connect to the Stripe payment processor to start allowing ticket purchases on Donorbox. 

Looking to take your fundraising to the next level? Sign up for Donorbox Pro or Donorbox Premium! Both offer additional resources as well as a flat 1.5% transaction fee across all tools, including Donorbox Events. Learn more about our pricing here.

Building an event on Donorbox is very simple. All you have to do is:

  • Sign up as a Donorbox organization
  • Set up your event (more on this later)
  • Either build a Donorbox-hosted event page or embed your form on your own website
  • Start selling tickets!

Your event page can be used to sell tickets online and collect information from attendees such as names, addresses, emails, and telephone numbers. Plus, you can offer the option to donate an additional amount directly to your cause! After the transaction is complete, our system will send out an automatic ticket receipt with the appropriate tax-deductible amount included.

With Events, you have the option to create an unlimited number of tickets – use your ticket pricing strategy to determine what’s right for your organization. You can also determine each ticket’s tax deductibility by inputting the tax rate and the fair market price for each ticket type.

Plus, Donorbox Events lets you set ticket quantities and a deadline to sell tickets. You can also allow your buyers to cover the processing fee, thus saving additional money on your ticket sales. This powerful tool also allows you to choose from a list of 43 currencies to sell your tickets, and you can offer multiple payment options depending on your market. You also get a free QR code for each event to help ticket buyers easily access the ticketing form with a single scan.

With Donorbox Events, it’s also simple to manage your ticket sales. Use this tool to oversee your ticket revenue and manage registrations, collect useful attendee information, and analyze data based on the ticket types, amount, donations, and number of tickets sold.


4 Simple Steps to Set Up Your Event Form & Page

It takes three simple steps for you to set up an event and sell tickets with Donorbox Events, and just one extra step to embed your form into your own website!


Step 1 – Add a new event

If you haven’t already, sign up on Donorbox as an organization – this will only take a few minutes. Make sure you’re also signed up for Stripe and have connected it to your Donorbox account!

On your Donorbox dashboard, you will find the Events tab in the left-hand sidebar. Select this tab and the Events section will open up – now all you have to do is click on the ‘+ New Event’ button to set up your ticketing form.

Screenshot showing the Events page in the Donorbox Dashboard

 


Step 2 – Set up your ticketing form

Now, you can set up your event ticketing form. Follow the simple steps to fill out your event name and a detailed description of your fundraising event.

Next, add a background image to your event page to customize it even further. Then, choose the currency of your choice.

donorbox event creation

Donorbox Events lets you choose from a list of 43 currency options, making ticket sales even more powerful and effective for your organization. Here’s a list of all the currencies included in the dropdown (shown above) –

  1. USD (United States Dollar)
  2. EUR (The Euro)
  3. GBP (Great Britain Pound)
  4. AUD (Australian Dollar)
  5. CAD (Canadian Dollar)
  6. SGD (Singapore Dollar)
  7. NZD (New Zealand Dollar)
  8. CHF (The Swiss Franc)
  9. HKD (Hong Kong Dollar)
  10. JPY (The Japanese Yen)
  11. SEK (The Swedish Krona)
  12. DOP (The Dominican Peso)
  13. DKK (The Danish Krone)
  14. MXN (The Mexican Peso)
  15. BRL (The Brazilian Real)
  16. INR (Indian Rupee)
  17. ILS (Israeli New Shekel)
  18. NOK (The Norwegian Krone)
  19. AED (The Emirati Dirham)
  20. TRY (Turkish lira)
  21. MYR (The Malaysian Ringgit)
  22. CNY (The Chinese yuan renminbi)
  23. PHP (The Philippine Peso)
  24. ZAR (Zuid-Afrikaanse Rand)
  25. XOF (West African CFA Franc)
  26. PLN (Polish zloty)
  27. RON (Romanian New Leu)
  28. XAF (Central African CFA Franc)
  29. IDR (The Indonesian Rupiah)
  30. COP (The Colombian Peso)
  31. CLP (The Chilean Peso)
  32. KRW (The Korean Won)
  33. ARS (The Argentine Peso)
  34. PEN (Peruvian Sol)
  35. PKR (The Pakistani Rupee)
  36. TWD (The New Taiwan Dollar)
  37. BGN (The Bulgarian lev)
  38. KES (The Kenyan shilling)
  39. CZK (Czech koruna)
  40. UAH (Ukrainian Hryvnia)
  41. NGN (The Nigerian Naira)
  42. RUB (Russian Ruble)
  43. EGP (The Egyptian Pound)

Next, check the option to add appropriate tax amounts to your tickets. Manually enter the tax rate to determine the tax-deductible amounts of your tickets. You can also check the tax-inclusive option if sales tax is already included in the price of the ticket.

After that, you can turn on the switch to ask donors to cover the processing fees. You can also have this option checked by default on the last step of the checkout process.

Tax rate and donor cover fees options on Donorbox Events

Then, add your ticket tiers. Simply start by adding the ticket name and its full price, or check “This Ticket is Free” if you’d like to offer the ticket without a fee. If applicable, next check the box to make this ticket tax-deductible. Manually enter the fair market value and the tax-deductible amount will be automatically updated.

Adding a ticket tier in Donorbox Events

You may also set ticket quantity limits for each ticket tier. Simply check the box labeled ‘Set ticket quantity’ and enter the number of tickets you wish to sell for that tier. When this is set up, the form will automatically close ticket sales for just that tier when the limit is reached.

Your ticket buyers will be able to see the ticket quantity remaining for each tier in the form as well as when a tier is sold out, creating a sense of scarcity and urgency.

Click on the button “Add a ticket type” to create more ticket tiers – you have an unlimited amount.

Once you are done adding all of your ticket tiers and prices, you can select the option for purchasers to make a donation to your cause. This gives ticket buyers the opportunity to give an additional donation – separate from the cost of their tickets – when completing a purchase.

Next, you can choose to set a deadline for your ticket sales. Simply check the box in this section and select a date in the calendar – by doing so, your ticket sales will automatically close at 11:59 p.m. on that day. This is a great way to create a sense of urgency for your audience, as well as make it a little easier for you to plan for your headcount in advance.

Finally, you will see the option to collect additional information. This will be a text input from purchasers where you can ask for specific information from them, such as meal preferences or t-shirt sizes – simply add your instructions into the box provided.


Step 3 – View and share your event

Once you’ve added all the details, click on ‘Create Event’ and your page is all set up and ready to go!

Your newly-created event will appear on the Events page on your dashboard.

You can use the QR Code dropdown to download the free QR code for the event. You can also customize it and change the size and format, as well as the link itself.

Donorbox Events dashboard showing where to find the QR code for an Event

This page will have a link (find it when you click on the event title) to the public event page that you can share with your supporters.

Here’s how your Donorbox-hosted Events page will look:

Example of what an Events Landing Page will look like on Donorbox.


Step 4 – Embed your ticketing form

If you’d like, you can also choose to embed your event form directly into your organization’s website. It’s easy to do – simply view your event on the dashboard, select “Embed Form Code,” and follow the directions to copy the code and place it on your website. You can also find the “Embed Form Code” option when you preview your event page.

Events page showing where to find the embed form code.


Optional – Add Additional Payment Options

In addition to 43 currencies, Donorbox Events also features several additional payment methods for various countries. This allows ticket buyers in select markets to choose how they pay for their event tickets using your online ticketing form. 

The following payment methods are now available for Donorbox Events:

All you have to do to add these to your own event ticketing forms is enable these payment method options in your Stripe dashboard – remember to make sure your Stripe account is connected to your Donorbox account!

Have an existing event? Your Events will automatically show any new payment methods you add to your Stripe account!

You do not need to take any steps within Donorbox to add these payment methods to your Events forms. 


Managing Your Events on Donorbox

The Events section on your Donorbox dashboard will allow you to see a list of all your events, with the option to edit (click on the top-right icon to edit) and preview them individually.

The “Preview Event Page” link takes you to the preview of your event page. You can also click on the event title, which leads you to the dedicated page for managing your event.

 

On this dedicated event management page, you’ll find an overview of all the tickets you have sold. You can view the data based on the transaction, the number of tickets sold, and if the purchasers also made an additional contribution to your cause while purchasing tickets.

You can also click on the purchaser ID to see each purchaser’s information. This includes their event and ticket details, time of purchase, name, contact information, and any separate donation amount. You also have access to their receipt here as well.

Events ticket transaction details that you can view on the Donorbox dashboard.

You can also issue full refunds (no partial refunds available) to your ticket purchasers on this event management page. Simply select the transaction ID to see the details, and click ‘Refund’ to issue the refund for the purchase.

Event refund example, where you can refund event ticketing fees in whole.


Bonus Resource – A Donorbox Webinar to Walk You Through The Steps (+ More)

Watch Jimmy Wang, product manager at Donorbox, and Jena Lynch, our nonprofit advocate, talk about Donorbox Events, give you a demo of the steps, and help you take your upcoming fundraising events to the next level.


In Conclusion

Fundraising events are an effective way to get your donors more engaged with your nonprofit and its mission. With Donorbox Events, you can set up an easy-to-use events form and page. Events offers you the ability to input the price, fair-market, and tax-deductible values for each level of ticket, as well as the capability to embed your form on your own website, set a ticket sales deadline and ticket quantity limit, and issue refunds as needed. All of this, in just a couple of minutes!

Sign up for your Donorbox account today to get started. If you already have an active account, click here to head straight to the Events section.

Donorbox is also a powerful fundraising tool that helps nonprofits with advanced features such as Crowdfunding, Peer-to-Peer fundraising, Text-to-Give, recurring donation forms, campaign pages, and more. Learn more about us on our website.

You can also find useful tips and insights on fundraising and nonprofit management on our Nonprofit Blog and subscribe to our newsletter to fuel your fundraising efforts.


Frequently Asked Questions (FAQs) about Donorbox Events

Here, we answer questions nonprofits and users may have about Donorbox Events.


1. What does Donorbox Events cost?

Donorbox Events is free to use. We charge no cost for signing up on Donorbox and setting up your event page. The platform fee for ticket transactions is 2.95%, plus the processing fee of Stripe (2.2% +30c). However, if you upgrade to Donorbox Premium or Donorbox Pro, the fee for Donorbox Events gets cut down to 1.5%.


2. How many ticket tiers can I create?

You can create an unlimited number of ticket levels based on your pricing structure. Each ticket level can be customized with a unique title, ticket description, and price. You can assign the fair market value and the tax-deductible amount to each ticket tier.


3. Will the ticket be emailed instantly?

Purchasers will receive the tickets immediately after their purchase. After a buyer has purchased the tickets, they’ll be emailed a receipt, which will include a line stating the tax-deductible amount (if any), as well as PDFs and links to individual tickets that they can print or download.


4. What kind of events can I use it for?

For all kinds of nonprofit events and fundraisers – the options are endless! For example:

  • Exhibitions
  • School activities
  • Charity sporting events
  • Auctions
  • Concerts
  • Galas
  • Parties
  • Happy hours
  • Trivia nights
  • Workshops and seminars

5. Is the donation and supporter information integrated into the rest of the Donorbox?

Yes – the donations collected from ticket sales as well as information for each ticket buyer are also stored in the Donations and Supporters section of your Donorbox app. So, you can manage all of the data from the same place!


6. Can I create free events (zero-cost tickets)?

Yes! Simply select “Ticket is free” when building your ticket tiers.


7. Can I embed the ticket form onto my own website?

Yes, you can! Visit the Events page on your dashboard, select “Embed Form Code” on the appropriate event, and follow the instructions to copy the code and add it to your website.


8. What payment options can I offer my ticket buyers?

On Donorbox-hosted event forms and forms embedded into your website, you can enable your audience to purchase their tickets via credit card or Apple Pay. Select markets may also choose to offer various direct debit, “buy now, pay later”, and other tools, to ticket buyers in specific countries, including – 


9. Can I offer refunds to my ticket buyers?

You can offer full refunds to your ticket buyers via the Events feature – partial refunds, however, are not possible. Visit the page for the applicable event, click on the transaction, and select “Refund” to issue the refund.


10. Can I set a deadline for my ticket sales?

Yes, this is possible with Events. When creating or editing your event, simply select the checkbox in the Deadline to Buy Tickets section and pick a date in the calendar. On this date, your ticket form will automatically close to the public at 11:59 p.m. in the time zone selected in your organization settings.


11. Can I set a ticket quantity for individual ticket tiers?

Yes, you can! When you are building your event form, simply add the appropriate ticket quantity you have available to each ticketing tier you create. Once this ticket quantity limit is reached, your form will automatically close sales for just that tier. Your ticket buyers will be able to see the number of tickets remaining as well as if that tier is sold out.

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