Eating is a socially driven practice so fundraisers involving food are sure to draw a crowd. There is a food fundraiser for every group and every type of audience, from elegant dining to pancake breakfasts. In this article, we’ll discuss affordable and practical food fundraising ideas that cater to a larger crowd.
People have to eat! There will always be a demand for food, so why not use food fundraisers to generate support for your cause Eating is a socially driven practice so fundraisers involving food are sure to draw a crowd. Food-related events are a chance for people to mix and mingle, making them fun and memorable.
Let’s look at ideas that are a bit more down-to-earth and practical so that more people can participate.
There’s a food fundraiser for every group and every type of audience. From an elegant evening dinner to a pancake breakfast. Not everyone can afford the pricey tickets that formal gala dinners usually cost, and these can be massive undertakings.
A cookbook fundraiser can be a lot of initial work but often yields great results. That’s because it’s not a single event, but can be sold continuously. You can even market or sell it through your website. One of the best things about doing a cookbook fundraiser with the community’s help is that it introduces people to each other through your organization.
Many people will be tempted to buy a community cookbook, especially if it features closely-guarded family favorites. Setting a theme for your cookbook can help keep things organized and relevant. For instance, you can build a cookbook around an upcoming holiday, or keep things general with an easy-to-cook recipe book, feature all desserts, regional favorites, comfort food recipes, or just about anything you think will appeal to your buyers.
There are low-cost online publishers that will take a digital document and turn it into a beautifully bound book that you can promote and sell at a profit.
Most importantly, make people aware that you’re selling your cookbook as a fundraising event and feature information about your charity in the cookbook.
Example: Healing Meals has taken the cookbook fundraiser a step further by creating a monthly series with different speakers like best-selling author and chef, Terry Walters. For only $25, donors can attend this event and receive a copy of Healing Meal’s cookbook!
Like bake sales, potluck dinners are easy on the organizer and volunteers because everyone only has to contribute one dish. The potluck fundraiser is accessible to everyone. Just think about how many people would like to attend a formal fundraising dinner, but can’t afford the pricey tickets.
Instead, potluck dinners bring to life an old tradition that has people getting together and sharing food without putting a costly burden on the host. Ask guests to each bring either an appetizer, main course, salad, side dish, dessert, fruit platter, or a cheese and cracker tray or other hors d’oeuvres. This makes for an eclectic meal, especially if people from a variety of cultures are attending.
You can ask for donations through admission fees, and/or sell the recipes, or a book of recipes, of the yummy dishes, offered.
The Bake Sale is a classic winner and one of the easiest fundraising ideas to pull off. Everyone in the group brings homemade baked goods that are sold to other supporters or the general public. Bake sales allow low-level participation by time-strapped parents or those uncomfortable with more involved volunteering. Even kids can participate. Anyone can make a tray of cookies. Bake sales are also community social events.
The key is the location. Try to place your tables and/or booth in a high-traffic area. To guarantee success, plan the sale around other coordinating events. For example, school sporting events or theater productions would be the perfect time to host a bake sale. Local street fairs or craft shows may allow free booth space for a worthy cause.
Are you selling to big families? Make sure to sell cookies by the dozen and entire cakes for large groups. Sales to children or singles will be higher with individual packages of baked goods, such as a single brownie or one muffin.
Check your local health codes. Some states have health codes stating that everything must be individually wrapped.
Come summer, the smell of the barbecue has everyone’s mouths watering. A barbecue contest is a great reason to fire up the grill and break out your barbecue skills! You can grill steaks, ribs, burgers, hot dogs, sausages, or chicken, and for veggie lovers, grill Portobello mushrooms, corn, and skewers with chunks of vegetables.
Throw further fire on the grill by making your fundraiser a little competitive. Ask guests to judge the top grill skills. Create various grilling categories—best-grilled meats, vegetables, and best sauces. Make your charity funds through an entry fee, or you can charge hungry donors by the plate. You can even make extra funds by selling homemade barbecue sauces.
This fundraiser breakfast has participants paying an entrance fee for all-you-can-eat pancakes. It usually includes pancakes, syrup, fruit, eggs and sausage, coffee and juice, etc. Find a facility to host your breakfast and prepare your food, and ask volunteers who have food handling experience to lend a hand.
Example: Supporters of Law Enforcement in Devonshire (S.O.L.I.D.) supports the Los Angeles Police Department by providing them with the equipment and resources they need to help the officers and the community they serve. The nonprofit held an all-you-can-eat pancake breakfast and raised funds through the ticket sales. You can see a tier of ticket prices listed on the form in the image below. Each has a description below the price. We love this simple fundraising page for its easy-to-donate form, the description of the impact, and the event poster on the side.
Everyone loves a quick hot dog on the run. So why not turn your next food fundraiser into a food concession and sell hot dogs with all the fixings? The hot dog stand is an ideal charity fundraiser to set up outside social events, sporting events, or concerts. You can rent everything you need to set up a hot dog concession stand, you need to purchase and sell the food! Make sure you make it obvious you are selling hot dogs for charity to set you apart from any competition. And don’t forget the drinks and condiments.
When the temperature dips, everyone likes to put warm food in their bellies. A chili fundraiser not only brings in needed funds, it’s also a reason to socialize and share your favorite recipe.
Chili cook-offs raise funds through an entry fee. All chefs pay an admission fee but remember you must offer good donated prizes to the winner. Offer different categories for prizes like spiciest chili, vegetarian chili, meatiest, chicken chili, white chili, etc. If space and facilities permit, allow chefs to prepare onsite or you can ask guests to bring their pre-cooked chili to the venue in a slow cooker. You can also rent some commercial chafing dishes to keep them warm.
A spaghetti potluck gets special points for being very easy and inexpensive for volunteers. This idea is appropriate for all groups and ages. Big dinners require a banquet hall, recreation center, cafeteria, or gymnasium space. Some malls also offer community space for nonprofit groups. Ask local grocery stores and restaurants for donations. You will need spaghetti noodles, tomato sauce, meatballs, Italian bread, drinks, desserts, plates, cups, and disposable utensils. Sell admission tickets, and let guests help themselves to the all-you-can-eat buffet-style dinner.
People are always looking to improve their cooking skills. With a cooking class fundraiser, people can learn to cook new things while giving to a good cause. Find a local chef to donate their time, or if you have a skilled chef on your team, they can hold the cooking class. Sell tickets to the event and once the class is over, the participants get to enjoy the food they prepared. This works particularly well if you have a local culinary school you can team up with.
Pro Tip: Add a Raffle to any Event
Any event that attracts a crowd should always include multiple ways to raise funds. A raffle is a great way to multiply funds raised and can be added to any of the above events. Sell raffle tickets at the door, then at the end of the evening raffle off donated items that relate to the event theme.
The laws governing raffles are determined state-by-state. Some states have deemed them illegal as part of gambling, while other states allow a raffle fundraiser for just about anything. So, be sure to check your local laws regarding raffles.
Example: WWBT (When We Band Together) works toward helping the refugee community rebuild their lives. To make it possible, they started a virtual cooking class fundraiser on Donorbox. The idea was to raise funds through the admission fee. You can see in the image below that they’ve listed just one amount i.e. the admission fee on the form. Thus, the form is very simple-looking. But if someone wanted to make extra donations toward the cause, they were free to do so using the ‘custom amount’ field. We also love the goal thermometer on the page and the detailed description of the event through images.
An evening of wine tasting makes a fun and sophisticated fundraising event. Sell tickets to the event and feature four or five different wines. Team up with a local winery that doesn’t offer tours to the public every day. The winery sponsors the event and promotes their wines which keeps the overhead cost down. Keep the party going with a spread of hors d’oeuvres that people can munch on as they sample and mingle.
All you need is a parking lot, a permit, and a handful of local food trucks willing to attend. Charge an entrance fee, while the food trucks charge their normal prices inside. Or ask the food trucks for a flat fee or a donation amount of their choosing. If you opt for a voluntary donation, be ready to name a suggested minimum.
To find food trucks that do business in your area, ask the organizers of your local street fairs. Go online and search “food trucks” or “food stands” on Yelp or check sites like RoamingHunger.com.
Pick a good place for the trucks to set up before you book them. It could be a school parking lot, in or alongside a park, or any other open space with parking nearby or heavy foot traffic. Once you’ve picked a couple of potential spots, check the availability for these places for a few specific times. Getting permits and locking in specific dates with food trucks has to happen simultaneously.
Some food trucks provide their own seating or standing tables, but some won’t. You don’t have to eat sitting down, but it’s nice to have a place to put your drink. Ask people to bring lawn chairs, or set up in an area with seating options. Often, event companies have standing tables that can be rented out.
To get a great deal of excitement going, plan for at least five or six food trucks with different cuisines, possibly including a vegetarian/vegan choice and dessert. Pick trucks that offer a diverse selection of foods, so you’ll have something for everyone.
Even large organizations like the Make-A-Wish Foundation and Toys For Tots have successfully raised funds using food truck fundraisers. If your event is well visited, you could make your food truck fundraiser a regular event and plan for a “food truck night” every month, as some schools do.
One of the easiest fundraisers compels community members to purchase something they already intend to buy, like lunch or dinner. You may not be aware that many chains and some independent restaurants actively solicit fundraisers.
The way it works is you plan the fundraiser and estimate a certain number of people to fill the restaurant for lunch or dinner. Restaurant space is reserved for your group. Then diners just show up and pay for their meals. The receipts go into a box and the restaurant pays your organization a certain percentage of the take, typically 15-20%. The restaurant gets customers and you get an opportunity to host a fun social event and earn some cash. Win-win!
There’s even a website, GroupRaise where you can search restaurants in your area that do this and also help you plan and organize your event.
Another idea that relies on restaurant participation is a food-tasting fundraiser. Enlist many local restaurants to advertise their cuisine by providing free samples of their dishes at an event you plan, organize, and promote. It’s a great way of getting food for tasting and offers restaurants a great marketing opportunity.
Make it a true event by adding some form of entertainment. Consider short cooking lessons or a live band… Be creative and think carefully about what your attendees would enjoy! Charge an entrance fee and have donation boxes at each restaurant’s table.
If it’s set up near a big sporting event, the sub sandwich is a winner. Pre-make a variety of subs — cold cuts, Italian, turkey, ham, and cheese. You can ask for food donations from local bakeries and delis. For toppings, you will want pickles, onions, lettuce, tomatoes, and a variety of sauces so buyers can dress their subs. For drinks, you might want to consider selling soda and water to complete the meal.
Dinner fundraising is a great way to raise extra money for your cause. You could be a church, school, nonprofit, or political group, and still make the most of such events.
To leverage its full potential, you need strong planning and amazing advertising skills. Most nonprofits tap into the momentum that can be created through social media, email marketing, and word of mouth.
Donation software like Donorbox integrates seamlessly with Mailchimp to make your communications better in every possible way.
Here are 4 unique and interesting dinner fundraising ideas to help you get started.
School days bring back a flash of nostalgia that we all adore. If there could be an evening dedicated especially to the dishes we loved gorging on back in school, there’s nothing like it!
This dinner fundraising idea is all about childhood nostalgia and the love of food. Collaborate with a local restaurant or food truck to bring some new twists to the old dishes and serve them during the school dinner night.
To make this possible, you’d need a venue with kitchen facilities and a team of enthusiastic volunteers. Set an admission fee for people attending the event.
If you’re a school raising funds for a specific cause, consider hosting this event for parents. Ask them to bring their colleagues and friends. You might discover some great potential donors.
Pro tip: Add some fun games and activities like those people enjoyed in school to the dinner night. Remember to promote your cause in between and ask for donations whenever possible.
Local restaurants are always open to collaborating in exchange for some business and promotions. This could be your best bet in case you’re looking for a simple dinner fundraising idea.
Get in touch with a local eatery and explain your mission to them. Discuss how long they can let you run the event – just for a night or a weekend. Accordingly, decide on the percentage of profit that they can donate to your cause. 10 – 15% should be ideal.
Promote your event across the community, on your social media handles, and with it, talk about the restaurant and its offerings.
See how Waters Restaurant ran a dinner night event for 2 weeks in collaboration with a local charity called ‘Alliance For Children’.
Everyone loves tasty pies. Hence, holding a dinner fundraising night and ending it with a pie auction is a great idea.
These events are quite famous among churches. They throw a dinner fundraiser for their supporters on a Sunday after church. People donate for their meals and in the end, bid on the pies.
Some pies can sell as high as $20 to $30. A key factor to consider here is how you’re presenting the pies during your event. The more eye-catching it is, the higher goes the bid.
Pro tip: Consider teaming up with a pie-selling vendor. They offer more varieties than homemade pies. It will not only be a win-win situation but also get higher bids from your donors.
Eating contests are fun. Even if all your supporters aren’t coming to take part in it, some would love to cheer others up. It ends up being more engaging than other alternatives.
An open-air venue would work wonders for such a dinner fundraising night. Set some counters with different food items on them, such as ice creams, burgers, pizza, pies, etc. Challenge your attendees and take an entry fee for each category. Serve beverages to raise some extra funds.
Remember to share the impact with your attendees. For example, if the donations will be used to serve food to marginalized kids in your community, give them the details. Tell them how many kids will be there, what is your goal, and when you’re planning to do it.
Some of these ideas here like spicy chili cookoff, pancake breakfast, potluck, selling cookbooks, etc., can also be great add-ons to your bigger fundraising events that you may hold on Christmas, year-end, or Thanksgiving, or for meeting your other fundraising needs.
When your food fundraiser is over, don’t forget to thank those who donated their food, space, or gift items. Thank your sponsors on your website, social media channels, and in print publications. Not only will they feel appreciated, but other potential donors will see that they will get publicity if they participate and so may end up helping you with your next fundraiser.
And don’t forget to thank the volunteers who generously donated their time to help make it a success. Come next year’s event, you’ll have folks you can count on to help!
Raviraj heads the sales and marketing team at Donorbox. His growth-hacking abilities have helped Donorbox boost fundraising efforts for thousands of nonprofit organizations.
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