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Donorbox QuickBooks Integration FAQ

How much does the Donorbox and QuickBooks integration cost?

This native integration can be added to your Donorbox plan for $50 per month. Visit our Pricing page to learn about plan options.

What exactly does the Donorbox and QuickBooks integration do?

It automatically syncs your Donorbox donation and ticket transactions directly into QuickBooks Online, either as Sales Receipts or Invoices + Payments. This keeps your fundraising and accounting data updated without manual entry.

How does this integration actually work?

After connecting your accounts and completing the Setup Wizard, Donorbox will map your campaigns to your existing QuickBooks accounts, products/services, and custom fields. From there, transactions sync automatically, and you can monitor their status (synced, pending, or failed) from your dedicated dashboard.

Do I need anything before I start connecting Donorbox to QuickBooks?

Yes – before connecting, you'll need your QuickBooks Income Accounts, Products/Services, and Custom Fields already created in QuickBooks, as the integration maps to these but doesn't create them. If you want to use Classes or Locations, you'll also need a QuickBooks Online Plus plan or higher.

How often is data synced into QuickBooks?

Once set up, transactions sync in real time on an ongoing basis. If a transaction fails, you'll receive a daily digest email summarizing any failures, and you can manually trigger a re-sync using the "Sync Now" button once issues are resolved.

Can I import older donation data from before I set up the integration?

Not automatically. You'll need to contact our Support team directly to get help syncing past donations.

Frequently Asked Questions

Connect Donorbox with QuickBooks: powerful fundraising meets trusted accounting

Combine industry-leading fundraising tools with the world's top accounting software to help your nonprofit thrive.

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Connect QuickBooks

Automatically sync one-time and recurring donations, ticket sales, and transactions from Donorbox into QuickBooks Online.

Effortlessly update fundraising and financial data

Eliminate bookkeeping errors and free up hours every month for mission-critical work, not busywork.

Reclaim time and avoid accounting errors

Choose sync type – like Sales Receipts or Invoices + Payments – and configure fees, refunds, and campaign mappings to make information flow seamlessly and securely.

Straightforward data mapping

Nonprofits of all sizes can benefit from Donorbox’s integration with QuickBooks Online, which supports everything from simple to complex programs.

Accounting that scales with you

Keep your books accurate with a native integration that automates work

Resources

Blog Resources

QuickBooks for Nonprofits – Benefits, Discounts, and FAQs

QuickBooks for Churches – The Guide for a Smart Approach

Easy Nonprofit Accounting with Donorbox: QuickBooks & More | Subscribe for Fundraising Ideas & Tips

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fundraising campaigns

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Log all integration settings and changes for traceability and accurate reporting that you and your board can trust.

Greater peace of mind with financial clarity

How to integrate Donorbox with QuickBooks

Step 1 →

Log in to your Donorbox account, and on the “Integrations & Add-ons” section on the left-hand rail, locate QuickBooks Online and click Connect to QuickBooks Online.

Connect to QuickBooks Online

Step 2 →

Follow the prompted Setup Wizard to complete the mandatory configuration for the integration to work.

Complete the Setup Wizard

Step 3 →

Map your Donorbox campaigns to the correct destination in QuickBooks.

Set up Field Mapping