{"id":59277,"date":"2023-02-06T04:40:53","date_gmt":"2023-02-06T12:40:53","guid":{"rendered":"https:\/\/donorbox.org\/nonprofit-blog?p=59277"},"modified":"2026-06-03T00:26:04","modified_gmt":"2026-06-03T07:26:04","slug":"quickbooks-for-churches","status":"publish","type":"post","link":"https:\/\/donorbox.org\/nonprofit-blog\/quickbooks-for-churches","title":{"rendered":"QuickBooks for Churches &#8211; The Guide for a Smart Approach"},"content":{"rendered":"<p>Only <a href=\"https:\/\/research.lifeway.com\/2025\/07\/25\/americans-trust-in-the-church-rebounds-slightly\/\" target=\"_blank\" rel=\"nofollow noopener\">36% of Americans<\/a> report trusting churches. Building this trust is crucial to getting more <a href=\"https:\/\/donorbox.org\/nonprofit-blog\/increase-church-attendance\" target=\"_blank\" rel=\"noopener\">church attendance<\/a> \u2013 and more donations \u2013 so you can spread the word of God.<\/p>\n<p>One way to increase trust is to be good <a href=\"https:\/\/donorbox.org\/nonprofit-blog\/stewardship-bible\" target=\"_blank\" rel=\"noopener\">stewards<\/a> of tithes and offerings by leveraging tools like QuickBooks to enable a clear accounting process.<\/p>\n<p>Below, I\u2019ll explain the basics of QuickBooks for churches, including the different types for your ministry. I\u2019ll also share how it integrates with Donorbox.<\/p>\n<hr \/>\n<h2><a id=\"1\"><\/a>How Does QuickBooks Help with Church Accounting?<\/h2>\n<p>QuickBooks allows you to assign each dollar your church receives to a specific area. Any time you receive <a title=\"How to Accept Online Tithing: The Ultimate Guide for Churches\" href=\"https:\/\/donorbox.org\/nonprofit-blog\/online-tithing\" target=\"_blank\" rel=\"noopener\">tithing<\/a>, you can track it by committee, program, or fund.<\/p>\n<p>This provides you with clarity on how much funding you have on hand and the expenses being covered by it. This information is crucial when creating a case for support or providing impact data.<\/p>\n<p>Plus, with multiple user accounts with unique access permissions, multiple people in your church can work on the application at once.<\/p>\n<p>Donorbox seamlessly integrates with QuickBooks to help manage your donations easily. More on this below.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-121048 \" src=\"https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2023\/02\/Donorbox-x-QuickBooks-integration-for-churches-scaled.png\" alt=\"Screenshot of the landing page for the Donorbox and QuickBooks integration for churches\" width=\"883\" height=\"418\" srcset=\"https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2023\/02\/Donorbox-x-QuickBooks-integration-for-churches-scaled.png 2560w, https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2023\/02\/Donorbox-x-QuickBooks-integration-for-churches-300x142.png 300w, https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2023\/02\/Donorbox-x-QuickBooks-integration-for-churches-1024x485.png 1024w, https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2023\/02\/Donorbox-x-QuickBooks-integration-for-churches-768x364.png 768w, https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2023\/02\/Donorbox-x-QuickBooks-integration-for-churches-1536x727.png 1536w, https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2023\/02\/Donorbox-x-QuickBooks-integration-for-churches-2048x969.png 2048w\" sizes=\"auto, (max-width: 883px) 100vw, 883px\" \/><\/p>\n<p style=\"text-align: center;\"><a class=\"maxbutton-1 maxbutton maxbutton-get-started-with-donorbox\" target=\"_blank\" title=\"Sign up\" rel=\"noopener\" href=\"https:\/\/donorbox.org\/orgs\/new?utm_source=Blog_Button&amp;utm_medium=Button&amp;utm_campaign=Button_Signup\"><span class='mb-text'>Get Started With Donorbox<\/span><\/a><\/p>\n<hr \/>\n<h2><a id=\"2\"><\/a>QuickBooks Online vs. QuickBooks Desktop &#8211; Which Should You Use?<\/h2>\n<p>Both types of QuickBooks can be helpful for churches. Here&#8217;s a breakdown to help you determine what\u2019s best for your church\u2019s needs.<\/p>\n<hr \/>\n<h3><a id=\"post-59277-_2gl0p2cz0ke5\"><\/a>1. QuickBooks Online<\/h3>\n<p><a href=\"https:\/\/quickbooks.intuit.com\/online\/#\" target=\"_blank\" rel=\"nofollow noopener\">QuickBooks Online<\/a> offers 4 pricing tiers:<\/p>\n<ul>\n<li>Simple Start: $19 a month<\/li>\n<li>Essentials: $37.50 a month<\/li>\n<li>Plus: $57.50 a month<\/li>\n<li>Advanced: $137.50 a month<\/li>\n<\/ul>\n<p>All tiers include these basic perks:<\/p>\n<ul>\n<li>Guided setup<\/li>\n<li>Income and expenses tracking<\/li>\n<li>Invoicing and payments<\/li>\n<li>General reporting tools<\/li>\n<li>Tax deduction management<\/li>\n<li>Receipt capture<\/li>\n<li>Cash flow overview<\/li>\n<li>Sales and sales tax<\/li>\n<li>Estimates<\/li>\n<\/ul>\n<p>QuickBooks recommends the Plus or Advanced tiers for churches and houses of worship. This is because some of the advanced tools, like bill management and multiple users, are especially helpful for growing churches.<\/p>\n<p>Other benefits of QuickBooks Online:<\/p>\n<ul>\n<li><strong>Convenience.<\/strong> Access your accounting tools on the go from any computer or smartphone.<\/li>\n<li><strong>Integrations with other apps.<\/strong> QuickBooks Online offers plenty of easy-to-use integrations. I\u2019ll show you how to integrate with Donorbox below.<\/li>\n<li><strong>Easy to share info. <\/strong>Instead of downloading a file to securely send to your accountant, give your accountant direct access to everything they need.<\/li>\n<li><strong>Affordable. <\/strong>With four different tiers, pay for the features you need and upgrade as you grow.<\/li>\n<\/ul>\n<p>Although QuickBooks Online is a great choice for churches, there are a few reasons to consider QuickBooks Desktop, too.<\/p>\n<hr \/>\n<h3><a id=\"post-59277-_ti3y9sj8uxfw\"><\/a>2. QuickBooks Desktop<\/h3>\n<p><a href=\"https:\/\/quickbooks.intuit.com\/desktop\/\" target=\"_blank\" rel=\"noopener\">QuickBooks Desktop<\/a> Enterprise has three tiers:<\/p>\n<ul>\n<li>Gold: $2,210 a year<\/li>\n<li>Silver: 2,717 a year<\/li>\n<li>Diamond: $5,364 a year<\/li>\n<\/ul>\n<p>Monthly and annual plans are available. Each tier offers significant accounting power, but the biggest difference is the ability to customize. The Diamond level allows up to 40 users, plus strong customization to make it as useful for your church as possible.<\/p>\n<p>Plus, add on cloud access and <a title=\"How to Use Salesforce for Nonprofits | A Fundraiser\u2019s Guide\" href=\"https:\/\/donorbox.org\/nonprofit-blog\/salesforce-for-nonprofits\" target=\"_blank\" rel=\"noopener\">Salesforce CRM<\/a> integration.<\/p>\n<p>Other pros for QuickBooks Desktop include:<\/p>\n<ul>\n<li><strong>Offline access.<\/strong> Access your accounting tools without an internet connection since they live locally on your computer.<\/li>\n<li><strong>Increased reporting capabilities.<\/strong> Run more complicated reports, reviewing more data on QuickBooks Desktop.<\/li>\n<li><strong>More intuitive.<\/strong> Although this is always changing as Intuit continues to work on QuickBooks Online, some users report feeling more comfortable with QuickBooks Desktop.<\/li>\n<\/ul>\n<p>A big con for QuickBooks Desktop is limited integrations. If you want to seamlessly connect with your favorite online tools, like Donorbox, you\u2019ll want to go with QuickBooks Online.<\/p>\n<hr \/>\n<h2><a id=\"3\"><\/a>Discounted QuickBooks Products for Churches<\/h2>\n<p>If you\u2019re balking at the prices listed for each tier above, don\u2019t fret. Churches with <a title=\"The Complete Guide to Registering a 501c3 Nonprofit\" href=\"https:\/\/donorbox.org\/nonprofit-blog\/how-to-start-a-501c3\" target=\"_blank\" rel=\"noopener\">501(c)(3) status<\/a> receive significant discounts through TechSoup.<\/p>\n<p><a href=\"https:\/\/www.techsoup.org\/intuit\" target=\"_blank\" rel=\"nofollow noopener\">TechSoup<\/a> offers the following QuickBooks versions:<\/p>\n<ul>\n<li>QuickBooks Online Advanced &#8211; 1-year subscription: $170 admin fee.<\/li>\n<li>QuickBooks Online Plus &#8211; 1-year subscription: $80 admin fee.<\/li>\n<\/ul>\n<p>In addition to being an official 501(c)(3) nonprofit, there are a few other <a href=\"https:\/\/www.techsoup.org\/restrictions#intuit\" target=\"_blank\" rel=\"noopener\">eligibility requirements<\/a> for Intuit products from TechSoup. These include having an annual operating <a title=\"A Comprehensive Guide to Creating a Church Budget (Steps &amp; Tips)\" href=\"https:\/\/donorbox.org\/nonprofit-blog\/church-budgeting-tips\" target=\"_blank\" rel=\"noopener\">budget<\/a> under $10 million and not engaging in discrimination as an organization.<\/p>\n<hr \/>\n<h2><a id=\"4\"><\/a>How to Integrate QuickBooks with Donorbox for Smart Accounting<\/h2>\n<hr \/>\n<h3><a id=\"a\"><\/a>1. Donorbox + QuickBooks Online Integration<\/h3>\n<p>Automatically maintain up-to-date fundraising and accounting data for maximum efficiency with Donorbox\u2019s native <a href=\"https:\/\/donorbox.org\/explore\/quickbooks-integration\/\" target=\"_blank\" rel=\"noopener\">QuickBooks integration<\/a>.<\/p>\n<blockquote><p>Instantly sync all your donations, ticket sales, and transactions collected through Donorbox with your QuickBooks account, saving time and reducing manual errors.<\/p><\/blockquote>\n<p>This native integration can be added to your Donorbox plan for\u00a0<strong>$50 per month.<\/strong> View the <a href=\"https:\/\/donorbox.org\/pricing\" target=\"_blank\" rel=\"noopener\">Pricing page<\/a> to explore the plan options.<\/p>\n<p>To get started, you\u2019ll need:<\/p>\n<ul>\n<li>A Donorbox account with some donation data<\/li>\n<li>Your QuickBooks account details<\/li>\n<\/ul>\n<p><strong>View this<\/strong>\u00a0<a href=\"https:\/\/donorbox.zendesk.com\/hc\/en-us\/articles\/45058142037652-How-to-Integrate-QuickBooks-Online-with-Donorbox\" target=\"_blank\" rel=\"noopener\"><strong>step-by-step guide<\/strong><\/a><strong>\u00a0to get set up.<\/strong><\/p>\n<hr \/>\n<h3>2. Integrating via Zapier<\/h3>\n<p>Zapier helps you connect Donorbox with QuickBooks Online.<\/p>\n<p>Before you start this process, you\u2019ll need:<\/p>\n<ul>\n<li>A <a href=\"https:\/\/donorbox.org\/orgs\/new\/?utm_source=Blog\" target=\"_blank\" rel=\"noopener\">Donorbox account<\/a> with some donation data<\/li>\n<li>A <a href=\"https:\/\/zapier.com\/apps\/donorbox\/integrations\" target=\"_blank\" rel=\"noopener\">Zapier<\/a> account<\/li>\n<li>Your QuickBooks account details<\/li>\n<\/ul>\n<p><strong>Learn how to integrate QuickBooks Online via Zapier in this\u00a0<a href=\"https:\/\/donorbox.zendesk.com\/hc\/en-us\/articles\/36212207618964-Connect-Donorbox-to-QuickBooks-Online-using-Zapier\" target=\"_blank\" rel=\"noopener\">step-by-step guide<\/a>.<\/strong><\/p>\n<hr \/>\n<h3>3<a id=\"b\"><\/a>. Integrating via Stripe with Commerce Sync<\/h3>\n<p>This method connects QuickBooks (Online and Desktop) to Donorbox donations via <a title=\"How to Accept Online Donations with Stripe\" href=\"https:\/\/donorbox.org\/nonprofit-blog\/pair-donorbox-with-stripe-or-paypal\" target=\"_blank\" rel=\"noopener\">Stripe<\/a> with Commerce Sync.<\/p>\n<p>For this integration to work, you will need:<\/p>\n<ul>\n<li>A Donorbox account with donation data<\/li>\n<li>Your Donorbox account connected with Stripe<\/li>\n<\/ul>\n<p><strong>Check out this\u00a0<a href=\"https:\/\/donorbox.zendesk.com\/hc\/en-us\/articles\/41535081044500-How-to-Connect-Donorbox-to-QuickBooks-Using-Commerce-Sync\" target=\"_blank\" rel=\"noopener\">step-by-step guide<\/a>\u00a0on Donorbox and QuickBooks integration using Stripe with Commerce Sync.<\/strong><\/p>\n<hr \/>\n<h2><a id=\"post-59277-_ghemf1ejaif2\"><\/a>Over to You<\/h2>\n<p>If your church needs new accounting software, QuickBooks is an excellent choice. With affordable discounts and easy ways to integrate QuickBooks with Donorbox, streamlined church accounting becomes a reality.<\/p>\n<blockquote><p>Donorbox MinistryMomentum is a pillar of Donorbox offering a suite of fundraising <a href=\"https:\/\/donorbox.org\/church-fundraising\" target=\"_blank\" rel=\"noopener\">features<\/a> tailored specifically for churches.<\/p><\/blockquote>\n<p>Sign up today to start fundraising in minutes.<\/p>\n<p>For more church fundraising tips and helpful articles, visit the <a href=\"https:\/\/donorbox.org\/nonprofit-blog\/category\/church-fundraising\" target=\"_blank\" rel=\"noopener\">Nonprofit Blog<\/a>.<\/p>\n<a href=\"https:\/\/donorbox.org\/orgs\/new?utm_source=Blog&utm_medium=footer-bannerc\" class=\"banner-link\" target=\"_blank\">\n\t  \t\t\t\t\t\t<img src=\"https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2018\/10\/seemless-giving-tools.webp\" alt=\"Bottom banner\" loading=\"lazy\" decoding=\"async\" \/>\n\t\t\t\t\t\t<\/a>","protected":false},"excerpt":{"rendered":"<p>Only 36% of Americans report trusting churches. Building this trust is crucial to getting more church attendance \u2013 and more donations \u2013 so you can spread the word of God. One way to increase trust is to be good stewards of tithes and offerings by leveraging tools like QuickBooks to enable a clear accounting process. [&hellip;]<\/p>\n","protected":false},"author":50,"featured_media":121378,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"","footnotes":"","_ppma_block_editor_authors":""},"categories":[6220,70],"tags":[],"ppma_author":[6354,6389],"class_list":["post-59277","post","type-post","status-publish","format-standard","has-post-thumbnail","category-church-fundraising","category-resources","entry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.2 (Yoast SEO v28.5) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>QuickBooks for Churches - The Guide for a Smart Approach<\/title>\n<meta name=\"description\" content=\"Learn everything about using QuickBooks for churches, from available products and discounts to a smart way of getting started, and more.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/donorbox.org\/nonprofit-blog\/quickbooks-for-churches\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"QuickBooks for Churches - The Guide for a Smart Approach\" \/>\n<meta property=\"og:description\" content=\"Learn everything about using QuickBooks for churches, from available products and discounts to a smart way of getting started, and more.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/donorbox.org\/nonprofit-blog\/quickbooks-for-churches\" \/>\n<meta property=\"og:site_name\" content=\"Nonprofit Blog\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/donorbox\/\" \/>\n<meta property=\"article:published_time\" content=\"2023-02-06T12:40:53+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-06-03T07:26:04+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2023\/02\/QuickBooks-for-Churches-1.png\" \/>\n\t<meta property=\"og:image:width\" content=\"1120\" \/>\n\t<meta property=\"og:image:height\" content=\"630\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Chirasree Bose\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@Donorbox\" \/>\n<meta name=\"twitter:site\" content=\"@Donorbox\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Lindsey Bower\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/donorbox.org\\\/nonprofit-blog\\\/quickbooks-for-churches#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/donorbox.org\\\/nonprofit-blog\\\/quickbooks-for-churches\"},\"author\":{\"name\":\"Lindsey Bower\",\"@id\":\"https:\\\/\\\/donorbox.org\\\/nonprofit-blog\\\/#\\\/schema\\\/person\\\/3520affca1712354eabb0760886567a1\"},\"headline\":\"QuickBooks for Churches &#8211; 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