{"id":1245,"date":"2017-04-06T15:50:33","date_gmt":"2017-04-06T22:50:33","guid":{"rendered":"http:\/\/donorbox.org\/nonprofit-blog\/?p=1245"},"modified":"2026-04-23T03:30:33","modified_gmt":"2026-04-23T10:30:33","slug":"donors-listing-donor-profiles","status":"publish","type":"post","link":"https:\/\/donorbox.org\/nonprofit-blog\/donors-listing-donor-profiles","title":{"rendered":"Donors Database &#038; Donor Profiles"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Donor databases and donor profiles help you effectively store valuable data, personalize your outreach, and build long-term relationships with your supporters. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Platforms like Donorbox offer helpful tools to simplify the process of <a href=\"https:\/\/donorbox.org\/donor-management\" target=\"_blank\" rel=\"noopener\">managing donor records<\/a> and segmenting supporters based on key characteristics, including:<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Donor name<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Email<\/span><\/li>\n<li><span style=\"font-weight: 400;\">First and last donation<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Number of donations<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Geographic location<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Fundraising campaign<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Donor type<\/span><\/li>\n<\/ul>\n<p>Below, I&#8217;ll share how a donor database and donor profiles can improve your outreach and retention efforts. I&#8217;ll also walk you through key donor management features available with Donorbox.<\/p>\n<hr \/>\n<h2>Why Building a Donor Database is Crucial for Nonprofit Success<\/h2>\n<p>Having a solid donor database helps you effortlessly store and sort valuable donor data.<\/p>\n<blockquote><p>This enables your nonprofit to cultivate lasting relationships with supporters, increase <a href=\"https:\/\/donorbox.org\/nonprofit-blog\/donor-retention-tips\" target=\"_blank\" rel=\"noopener\">retention<\/a>, and secure more donations that fuel your mission.<\/p><\/blockquote>\n<p>Optimal donor management tools let you <a href=\"https:\/\/donorbox.org\/nonprofit-blog\/segment-your-donors-and-audiences\" target=\"_blank\" rel=\"noopener\">segment<\/a> your donors based on shared traits, so your outreach feels meaningful, timely, and personal.<\/p>\n<p>Let&#8217;s look at how Donorbox&#8217;s donor management tools help.<\/p>\n<hr \/>\n<h3>1. Search and sort donors<\/h3>\n<p>Donorbox makes it easy for you to segment supporters and export CSV files for effective stewardship. Navigate to the \u201c<a href=\"https:\/\/donorbox.org\/org_admin\/supporters\" target=\"_blank\" rel=\"noopener\">Supporters<\/a>\u201d page to search and sort supporters based on predefined criteria, as shown below:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-119335 size-full\" src=\"https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2017\/04\/Supporters-Page-on-Donorbox.png\" alt=\"Screenshot of the Supporters Page on Donorbox for building a solid donor database and donor profiles\" width=\"2346\" height=\"888\" srcset=\"https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2017\/04\/Supporters-Page-on-Donorbox.png 2346w, https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2017\/04\/Supporters-Page-on-Donorbox-300x114.png 300w, https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2017\/04\/Supporters-Page-on-Donorbox-1024x388.png 1024w, https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2017\/04\/Supporters-Page-on-Donorbox-768x291.png 768w, https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2017\/04\/Supporters-Page-on-Donorbox-1536x581.png 1536w, https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2017\/04\/Supporters-Page-on-Donorbox-2048x775.png 2048w\" sizes=\"auto, (max-width: 2346px) 100vw, 2346px\" \/><\/p>\n<p style=\"text-align: center;\"><a class=\"maxbutton-1 maxbutton maxbutton-get-started-with-donorbox\" target=\"_blank\" title=\"Sign up\" rel=\"noopener\" href=\"https:\/\/donorbox.org\/orgs\/new\/?utm_source=Blog\"><span class='mb-text'>Build a Strong Donor Database with Donorbox<\/span><\/a><\/p>\n<p>Easily search for first-time donors or identify new ones using the &#8220;First Donation&#8221; filter to elevate your stewarship.<\/p>\n<p>To identify supporters who haven&#8217;t given in a while, use the &#8220;Last Donation&#8221; filter. This supports your retention efforts if you&#8217;re planning to send win-back emails.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-119357 \" src=\"https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2017\/04\/Screenshot-of-the-First-Donation-and-Last-Donation-filters-on-Donorbox--scaled.png\" alt=\"Screenshot of the First Donation and Last Donation filters on Donorbox\" width=\"1145\" height=\"649\" srcset=\"https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2017\/04\/Screenshot-of-the-First-Donation-and-Last-Donation-filters-on-Donorbox--scaled.png 2560w, https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2017\/04\/Screenshot-of-the-First-Donation-and-Last-Donation-filters-on-Donorbox--300x170.png 300w, https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2017\/04\/Screenshot-of-the-First-Donation-and-Last-Donation-filters-on-Donorbox--1024x580.png 1024w, https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2017\/04\/Screenshot-of-the-First-Donation-and-Last-Donation-filters-on-Donorbox--768x435.png 768w, https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2017\/04\/Screenshot-of-the-First-Donation-and-Last-Donation-filters-on-Donorbox--1536x870.png 1536w, https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2017\/04\/Screenshot-of-the-First-Donation-and-Last-Donation-filters-on-Donorbox--2048x1160.png 2048w\" sizes=\"auto, (max-width: 1145px) 100vw, 1145px\" \/><\/p>\n<p>To identify and re-engage <a href=\"https:\/\/donorbox.org\/nonprofit-blog\/regaining-your-lapsed-donors\" target=\"_blank\" rel=\"noopener\">lapsed donors<\/a>, use the LYBUNT (Last Year But Unfortunately Not This Year) and SYBUNT (Some Year But Unfortunately Not This Year) filters.<\/p>\n<p>Locate these filters by selecting &#8220;More Filters&#8221; and clicking on the &#8220;Donation History&#8221; dropdown.<\/p>\n<hr \/>\n<h3>2. View individual supporter profiles and yearly contribution summary<\/h3>\n<p><span style=\"font-weight: 400;\">Analyze individual <a href=\"https:\/\/donorbox.org\/nonprofit-blog\/navigating-donorbox-donor-profile\" target=\"_blank\" rel=\"noopener\">donor profiles<\/a> by clicking on each supporter to view all their contact and donor information, recurring plan details (if any), event ticket transaction history, and more.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-119406 \" src=\"https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2017\/04\/Screenshot-of-individual-donor-profiles-on-Donorbox-scaled.png\" alt=\"Screenshot of individual donor profiles on Donorbox\" width=\"1250\" height=\"493\" srcset=\"https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2017\/04\/Screenshot-of-individual-donor-profiles-on-Donorbox-scaled.png 2560w, https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2017\/04\/Screenshot-of-individual-donor-profiles-on-Donorbox-300x118.png 300w, https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2017\/04\/Screenshot-of-individual-donor-profiles-on-Donorbox-1024x404.png 1024w, https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2017\/04\/Screenshot-of-individual-donor-profiles-on-Donorbox-768x303.png 768w, https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2017\/04\/Screenshot-of-individual-donor-profiles-on-Donorbox-1536x606.png 1536w, https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2017\/04\/Screenshot-of-individual-donor-profiles-on-Donorbox-2048x808.png 2048w\" sizes=\"auto, (max-width: 1250px) 100vw, 1250px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">This is also where you can add offline donations for a specific supporter.<\/span><\/p>\n<p>At the top of each profile, view a yearly summary of their total contributions, which is handy for tax <a href=\"https:\/\/donorbox.org\/nonprofit-blog\/nonprofit-impact-report\" target=\"_blank\" rel=\"noopener\">reporting<\/a> purposes.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-119367 \" src=\"https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2017\/04\/Screenshot-of-the-yearly-summary-of-donations-visible-on-supporter-profiles-stored-in-Donorbox.png\" alt=\"Screenshot of the yearly summary of donations visible on supporter profiles stored in Donorbox\" width=\"830\" height=\"361\" srcset=\"https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2017\/04\/Screenshot-of-the-yearly-summary-of-donations-visible-on-supporter-profiles-stored-in-Donorbox.png 1150w, https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2017\/04\/Screenshot-of-the-yearly-summary-of-donations-visible-on-supporter-profiles-stored-in-Donorbox-300x130.png 300w, https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2017\/04\/Screenshot-of-the-yearly-summary-of-donations-visible-on-supporter-profiles-stored-in-Donorbox-1024x445.png 1024w, https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2017\/04\/Screenshot-of-the-yearly-summary-of-donations-visible-on-supporter-profiles-stored-in-Donorbox-768x334.png 768w\" sizes=\"auto, (max-width: 830px) 100vw, 830px\" \/><\/p>\n<hr \/>\n<h3>3. Update supporter details and add notes<\/h3>\n<p>To update a donor&#8217;s basic information, click on &#8220;Supporter Details.&#8221; Then click on the edit icon to update their details.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-119377 size-full\" src=\"https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2017\/04\/Edit-supporter-details-on-Donorbox-scaled.png\" alt=\"Screenshot showing how to edit supporter details on Donorbox\" width=\"2560\" height=\"681\" srcset=\"https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2017\/04\/Edit-supporter-details-on-Donorbox-scaled.png 2560w, https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2017\/04\/Edit-supporter-details-on-Donorbox-300x80.png 300w, https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2017\/04\/Edit-supporter-details-on-Donorbox-1024x273.png 1024w, https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2017\/04\/Edit-supporter-details-on-Donorbox-768x204.png 768w, https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2017\/04\/Edit-supporter-details-on-Donorbox-1536x409.png 1536w, https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2017\/04\/Edit-supporter-details-on-Donorbox-2048x545.png 2048w\" sizes=\"auto, (max-width: 2560px) 100vw, 2560px\" \/><\/p>\n<p>Plus, add &#8220;Supporter Notes&#8221; to keep track of any additional donor information, such as family members and specific interests.<\/p>\n<p><strong>Pro tip:<\/strong> Keep track of supporter notes and reference them before having a conversation with your donor. This shows them how much you value their support, so you can form a better long-term <a title=\"9 Ways to Build Strong Donor Relationships\" href=\"https:\/\/donorbox.org\/nonprofit-blog\/donor-relationships\" target=\"_blank\" rel=\"noopener\">connection<\/a>.<\/p>\n<hr \/>\n<h2 id=\"over-to-you\">Over to You<\/h2>\n<p>Donor databases and donor profiles help you effectively store donor and donation data for improved outreach. It also improves your efficiency by streamlining your workflow and keeping all data in one place for easy access.<\/p>\n<p>Donorbox is a leading fundraising and donor management platform, with robust <a href=\"https:\/\/donorbox.org\/features\" target=\"_blank\" rel=\"noopener\">features<\/a> that help you fundraise smarter and deepen supporter relationships.<\/p>\n<p>Sign up for free to start fundraising in minutes.<\/p>\n<p>For more donor management and fundraising ideas, check out the <a href=\"https:\/\/donorbox.org\/nonprofit-blog\" target=\"_blank\" rel=\"noopener\">Nonprofit Blog<\/a>. Subscribe to the monthly newsletter to receive a curated list of expert resources in your inbox.<\/p>\n<a href=\"https:\/\/donorbox.org\/orgs\/new?utm_source=Blog&utm_medium=footer-bannerc\" class=\"banner-link\" target=\"_blank\">\n\t  \t\t\t\t\t\t<img src=\"https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2018\/10\/seemless-giving-tools.webp\" alt=\"Bottom banner\" loading=\"lazy\" decoding=\"async\" \/>\n\t\t\t\t\t\t<\/a>","protected":false},"excerpt":{"rendered":"<p>Donor databases and donor profiles help you effectively store valuable data, personalize your outreach, and build long-term relationships with your supporters. Platforms like Donorbox offer helpful tools to simplify the process of managing donor records and segmenting supporters based on key characteristics, including: Donor name Email First and last donation Number of donations Geographic location [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":66307,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"","footnotes":"","_ppma_block_editor_authors":""},"categories":[57,3],"tags":[],"ppma_author":[6368,6354],"class_list":["post-1245","post","type-post","status-publish","format-standard","has-post-thumbnail","category-donor-management","category-nonprofit-tips","entry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.2 (Yoast SEO v28.5) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Donors Database &amp; Donor Profiles<\/title>\n<meta name=\"description\" content=\"Donorbox&#039;s donor databases and donor profiles help you personalize your outreach and build long-term relationships with supporters. Learn how!\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/donorbox.org\/nonprofit-blog\/donors-listing-donor-profiles\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Donors Database &amp; Donor Profiles\" \/>\n<meta property=\"og:description\" content=\"Donorbox&#039;s donor databases and donor profiles help you personalize your outreach and build long-term relationships with supporters. 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