That\u2019s where tools like Trello<\/a> come in handy. Trello is a simple yet highly effective tool for building your own customized timeline and moving tasks seamlessly from one phase to the next \u2013 among other capabilities.<\/p><\/blockquote>\n And as someone who\u2019s usually balancing a dozen things at once, I personally enjoy using it! There\u2019s something so satisfying about dragging a task into the \u201cdone\u201d column.<\/p>\n If you\u2019re wondering whether Trello is the right fit for your nonprofit, I\u2019ll take you through what it does and how it can support your team.<\/p>\n Trello is a project management<\/a> tool that helps you keep track of tasks and organize your internal processes, whether you\u2019re managing your own to-do list or collaborating with your nonprofit team.<\/p>\n It\u2019s built around the Kanban method, where you drag and drop task cards across vertical columns that represent different stages of a project. It\u2019s a simple, visual way to see what\u2019s in progress, what\u2019s done, and what still needs attention.<\/p>\n Here are some key elements that make up Trello:<\/p>\n Trello is especially helpful for team collaboration. Everyone can add, update, and move cards on the same board, so it\u2019s easy to stay on the same page and see real-time progress.<\/p>\n You can even display your project boards during team meetings for easy reference and accountability.<\/p>\n The beauty of Trello is that you can use it to track pretty much anything. Plus, there are so many ways to set up a board that works for you and your team.<\/p>\n Here are a few popular ways nonprofits use Trello, plus some suggestions for how to format your board.<\/p>\n Trello and campaign planning really work well together. Start by creating a board for your campaign<\/a>, such as \u201cYear-End Campaign,\u201d and set up vertical lists for the main stages, like Strategy, Content Creation, Outreach, Launch, and Follow-Up.<\/p>\n If you\u2019re stuck on how to format your board, Trello\u2019s marketing templates are a great place to start. Tweak them to fit your campaign instead of building everything from scratch.<\/p><\/blockquote>\n Within each stage, create cards for specific tasks, like writing emails, designing social posts, scheduling content, or tracking donor responses. Assign each card to the team member responsible and add due dates, checklists, and attachments for any assets.<\/p>\n Here\u2019s an example of a very basic setup, grouping tasks simply by when they need to be done:<\/p>\n Trello labels are handy here for sorting tasks by type or priority, and custom fields can help you track additional visual data like \u201cbudget\u201d or \u201cgoals.\u201d<\/p>\n Switching from the Kanban Board to the Timeline View, my personal favorite, lets your team see all deadlines at a glance.<\/p>\n Consistent donor communication is important for building strong relationships<\/a> with your donors. With Trello, it\u2019s easy to build a simple system specifically for donor follow-up so no donor falls through the cracks.<\/p>\n Start by creating a board just for donor communication<\/a>. Then, organize your Lists by communication type (Email, Phone, Mailer etc.) or by status (To Send, In Progress, Sent, Completed).<\/p>\n Next, create individual cards for each follow-up touchpoint, such as thank-you emails, tax receipts, 30-day follow-up call, quarterly impact update, etc.<\/p>\n Make sure to include the donor\u2019s name in the card title so you can search for a donor at a glance. Under each card, include a checklist with tasks like draft message, review, and send.<\/p>\n Use Trello\u2019s label feature to organize your donors by type, such as Major Donor, Monthly Partner, First-Time Giver, etc.<\/p>\n Alternatively, you can create one card per donor and track all communication inside that card. Again, Trello is highly customizable.<\/p>\n Planning a fundraising event often means coordinating a lot of extra hands, and Trello\u2019s Calendar feature makes it easy for every volunteer<\/a> to see all tasks and deadlines in one place.<\/p>\n Start by creating a new board for your event, like \u201cSummer Fun Run 2026,\u201d and then set up lists to represent the major phases, such as Planning, Marketing, Set Up, and Follow-Up. Within each list, you can create cards for specific tasks, from designing event graphics and scheduling social media posts to confirming catering or preparing a volunteer check-in spreadsheet.<\/p>\n Here’s a basic example of what your event board might look like:<\/p>\n Trello offers four pricing tiers for nonprofits of all sizes:<\/p>\n Trello pricing for nonprofits includes a 75% discount for eligible organizations<\/strong>. All you have to do is apply through Atlassian\u2019s Community License<\/a> program to see if you qualify.<\/p>\n One of the best things about Trello is how easily it integrates with tools<\/a> you\u2019re already using, including Donorbox.<\/p>\n You can link Trello and Donorbox through Zapier<\/a>, an easy automation platform that doesn\u2019t require any complicated coding.<\/p>\n Once they\u2019re connected, you can set up simple \u201cwhen this happens, automatically do this\u201d workflows to automate your routine tasks.<\/p>\n For example, you could create a trigger for when someone makes their first donation, which automatically adds a new card to your donor follow-up Trello Board. That way, your team can immediately start working through thank-you notes, calls, or other next steps.<\/p>\n Check out the table below for more examples of popular triggers and actions to see how powerful this integration can be.<\/p>\n Connect Donorbox and Trello<\/span><\/a><\/p>\n Trello is a great fit for nonprofits seeking a simpler way to organize campaigns, volunteers, and donor follow-up. When everything is laid out clearly, it\u2019s much easier to manage the many moving parts behind your mission.<\/p>\n If you want to connect that project management with your fundraising efforts, Donorbox is here to help. With our powerful fundraising tools<\/a> and Trello integration through Zapier, it\u2019s easier than ever to streamline workflows, reduce admin, and keep tasks moving forward.<\/p><\/blockquote>\n Sign up for free today. Plus, check out the rest of the Nonprofit Blog<\/a> for more insights and nonprofit know-how.<\/p>\n While Trello isn\u2019t exclusively free for nonprofits, it does offer a free plan that anyone can use. The Free tier includes unlimited cards and up to 10 boards per workspace, which works well for small teams. Larger teams may need to upgrade for more advanced features.<\/p>\n Yes, Trello offers nonprofit discounts through Atlassian\u2019s Community License<\/a> program. Eligible organizations can receive 50%-100% off paid plans. You simply submit an application to see if you qualify.<\/p>\n
\n<\/a>What Is Trello?<\/h2>\n
![\"\"](\"https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2026\/03\/trello-for-nonprofits_what-is-trello-300x201.png\")
<\/p>\n\n
\n<\/a>3 Ways Nonprofits Use Trello<\/h2>\n
\n<\/a>1. Campaign planning<\/h3>\n
![\"Example](\"https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2026\/03\/trello-for-nonprofits_eventplanner--300x179.png\")
<\/p>\n
\n<\/a>2. Donor follow-up tasks<\/h3>\n
\n<\/a>3. Event and volunteer coordination<\/h3>\n
![\"Example](\"https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2026\/03\/trello-for-nonprofits-event-planner-300x159.png\")
<\/p>\n
\n<\/a>Trello Nonprofit Pricing<\/h2>\n
\n
\n<\/a>Connect Trello With Donorbox<\/h2>\n
![\"Trello](\"https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2026\/03\/trello-for-nonprofits_trello-donorbox-300x177.png\")
<\/p>\n
\n<\/a>Over to You<\/h2>\n
\n<\/a>FAQs<\/h2>\n
\n<\/a>Is Trello free for nonprofits?<\/h3>\n
\n<\/a>Does Trello have nonprofit discounts?<\/h3>\n
\n<\/a>Can I connect Donorbox to Trello?<\/h3>\n
![\"Bottom](\"https:\/\/donorbox.org\/nonprofit-blog\/wp-content\/uploads\/2018\/10\/seemless-giving-tools.webp\")
\n\t\t\t\t\t\t<\/a>","protected":false},"excerpt":{"rendered":"